GST Invoice Format: All You Need To Know

In July 2017, India enacted the Goods and Services Tax (GST) to fight the increasing and cascading impact of taxes within the outdated taxation system that had been implemented. Considering how hard it can be to measure and file your proper taxes, you ought to have a database of all trade-related information from start to finish.

What Do You Refer To As GST?

Before understanding the concept of GST receipts and the GST bill format in excel, users ought to know a few things regarding GST. GST is an indirect tax set in order to encapsulate a multitude of indirect taxes in our nation. Simply stated, the GST is an indirect tax imposed on the distribution system of taxable products and services throughout the country.

GST Invoice

A GST receipt is a summary of the products or services along with the fee to be paid by the customer for such products and services. When you have finished a digital GST registration for your company, you would need to send GST-compliant receipts to your customers to purchase or sell commodities and/or services. distributors usually notify purchasers that they will make the required payments utilizing a GST invoice. The request for the Input Tax Credit ( ITC) accumulated is also supported by a GST receipt. There are a few reasons why a GST invoice is crucial:

  • You are required to possess a GST invoice to locate the billing address.
  • You require a receipt to determine the exact time at which the products or services will be supplied.
  • When there is a change in the GST tax rate, you ought to have a GST receipt to apply it to the products and services tax.
  • Lastly, you need one to evaluate the cost of the products or services.

If you have completed your GST enrollment process, you would be required to offer your customers a GST receipt to ensure that your exchanges are clear. Below is a set of essential areas which should be filled in:

  • Name of the client
  • GST receipt number and date of issue
  • GST number of the customer
  • Place of supply
  • Shipment and billing details of the client
  • The applicable tax rate and tax amount
  • whether or not the reverse charge under the GST applies
  • Details upon the product being delivered, such as volume, an overview of the product.
  • the overall price of the item
  • Any tax discounts that may be applicable
  • Code of the Harmonized System of Nomenclature (HSN) or Service Accounting Code (SAC)
  • Signature of distributor

Issuing A GST Invoice

In the below-mentioned circumstances, you would need to ensure that you grant a GST invoice:

  • The removal of products when the distribution of products incorporates their movement.
  • Where the goods are shipped to the user and the distribution of the products may not need them to be transferred.
  • Once the payment of the profile is approved and there would be a constant flow of goods

Further, there are a total of 3 copies of the GST receipt that you’ll have to make for the products:

Original receipt for the invoice

You would need to send the main GST receipt to the recipient and label it as ‘Original for the recipient.’


You would have to submit a photocopy copy to the distributor and stamp this copy as ‘Duplicate for the carrier.’


This duplicate will be retained by the supplier and labeled as ‘Triplicate for Supplier.’

One more important point to note is that you are not required to provide a GST bill if the products or services you are working with are below Rs. 200 in price or if the client is not licensed or may not need a GST invoice.

Always make sure you provide Goods and Services Tax invoices as they hold the evidence of the transaction that has taken place and it also decreases the chances of tax frauds.